Minutes from the Winter 2001 KT-SAF Executive Meeting – DRAFT

The meeting convened at 7:00 pm.

Attendees: J.R. Anderson, treasurer; Mark Young, Webmaster; Ed Smith, Past chair East Tennessee; Pat Cleary, Auditing Committee and Program Committee chair; Ron Taylor, East Kentucky Chair; Jeff Piatt, SE TN chair; Wayne Clatterbuck, Memorial Scholarship Fund Chair; John Rennie, Newsletter editor; Allan Houston, Past West Tennessee Chair; Jerry Crow, Secretary; Rick Wilcox, Policy and History Committee Chair; Grant Curry, past Treasurer; David Mercker, West Tennessee Chair; Ken Negray; Robert Volk, Kerry Schell, past Council Chair; Ken Arney; John Wood; Jeff Stringer, Chair; Richard Evans, Teller; Dave Buckley, UT advisor; Dave Walters, Past Chair.

Kerry Schell reported on Dr. Ed Buckner’s health.

Dave Walters offered an opening prayer.

Allan Houston reported on Jim Warmbrod’s health.

Introductions all around.

Stringer reported that there were 18 attendees at the leadership training earlier in the day. Training was good.

John Wood reported 12 attendees at the Tree Farm inspector workshop.

Walters recognized the election of two new KT fellows.

Walters presented two “Taking Care of Business” awards, Rick Wilcox and John Rennie.

Walters reported that Clint Strohmeier had been nominated but not selected as outstanding field forester.

The minutes of the executive meeting from the summer gathering were approved without discussion. (attachment 1). (See KT-SAF web site for all attachments except 2).

The 2000 financial report was accepted. The proposed budget was accepted with changes; add web page category and reduce amount for newsletter. (attachment 2)

Pat Cleary reported that the audit of the 2000 books was complete and books were closed.

Kerry Schell reported that the financial condition is not dire, but not as good as national SAF would like. Also, only 6% of the membership donated to the Centennial celebration. Also, membership is dropping. Also, Michelle Harvey was invited to the Winter meeting, but declined. The Council member should always be invited to the meetings.

Communications Committee: Gail O’Neil is leaving for job in California, we will look for another communications chair.

Membership Committee: Dwayne Turner isn’t here, Ken Arney (TDF) and Bob Volk (KDF) report on their respective state organizations.

Wilcox moved that the “executive committee appoint a committee to draft proposal to support and promote professionalism in KDF.” After much discussion, the following motion was accepted: “The executive committee will appoint a committee to draft a proposal to encourage KDF and TDF to facilitate SAF membership and participation in SAF.”

John Rennie stated that everyone should go to the “members only” section of the SAF.org web page to check and correct any personal information.

Clatterbuck submitted a report from the memorial scholarship fund (attachment 3).

Cleary submitted a program committee report (attachment 4).

Rick Wilcox distributed updated membership handbook inserts. He also submitted an extensive report for the archive committee.

Richard Evans submitted the Teller Committee report (attachment 5) and suggested changing the charter to allow for the teller committee to comprise a chair, at least one SAF member, and an independent participant. A motion was made, tabled and requested to be brought up again at the summer meeting after more research is conducted.

The Awards Committee report was submitted (attachment 6).

The Policy Committee report was submitted (attachment 7).

John Perry was appointed to be the Nominations Committee Chair.

New Business:

Rick Wilcox proposed a change to the timing of the “passing of the gavel”. The approved motion is attached (attachment 8).

John Rennie proposed to change the bylaws to adjust the progression of Secretary to Treasurer. The motion passed and proposed bylaws will be sent to the membership.

A motion was made to change the charter for the student development fund. The motion passed.

A proposal requesting Forester Fund funding for the FFA convention and career day activities was approved for submission to the national office.

A motion was made to form a committee to report back to the exec committee on the apparent excess bank balance and possible uses of said excess, with focus on student development. Motion passed.

Motion to accept the revised Membership Committee charter passed. (attachment 9).

Motion to accept the revised Policy and Legislative Committee charter passed (attachment 10).

Motion to accept the revised Program Committee charter passed (attachment 11).

Motion to accept the revised Public Affairs Committee charter passed (attachment 12).

Motion to accept the revised Auditing Committee charter passed. (attachment 13).

Motion to accept the revised Education Committee charter passed. (attachment 14).

Motion to accept the revised Teller’s Committee charter passed. (attachment 15).

Motion to accept the revised Nominating Committee charter passed. (attachment 16).

Motion to accept the revised History Committee charter passed. (attachment 17).

Motion to accept the revised Awards Committee charter passed. (attachment 18).

Motion to accept the revised Memorial Scholarship Committee charter passed. (attachment 19).

Motion to accept the revised Membership Information Committee charter passed, as amended. (attachment 20).

David Mercker and Allan Houston presented their proposal for the summer 2001 meeting West Tennessee, around June 27-29.

Rick Wilcox gave a report on the Daniel Boone National Forest.

Red Anderson gave a report on the Cherokee National Forest.

Meeting adjourned at 11:30 pm.