Kentucky-Tennessee Society of American Foresters

Executive Committee Meeting, January 21, 2004

Lake Barkley State Resort Park, Kentucky

Opening/General Topics

Meeting called to order at 6:30 p.m. by Red Anderson.

List of attendees -- see attached.

Review Agenda: Red Anderson – see attached.

Opening Remarks: Red Anderson.

Remarks by SAF Council, District Nine Representative, Bob Cunningham.

Introduced himself.
Attended first Council meeting in December 2003. Very intense. Council in good hands.
Comments/reminders about:

Field Forester Award: Nominations due February 28, 2004, to him.
Outstanding Communicator Award: Nominations due February 28, 2004, to SAF (Attn: National Awards).
Strategic Planning: Look at how we can fit into our activities.
Budget: SAF budget about four million. Times are tight.
Membership: Down 547, December 2002 to 2003. KTSAF met their goal. Some state societies exceeding 5% membership as Fellows – what should we do?
2006 SAF National Convention will be in Pittsburgh, PA.
Leadership Academy: Needs to pay own way.
Annual Giving Program.
Legislative Day in Washington: 1^st time for this event was a success.
Other comments on SAF programs and functions.

Executive Meeting Minutes, 2003 Summer Meeting: A quorum was not present; therefore an Executive Meeting was not held.

Budget Reports: Laurie Smith.

KTSAF 2003 – Year-End Financial Statement: See attached. Gary Schneider moved that the report, with several additional entries reported by Laurie Smith, be approved. Jerry Crow seconded. Motion passed.

KTSAF Draft 2004 Budget: See attached. Discussion occurred over moving $1,000.00 for KTSAF member to attend SAF Leadership Academy not spent from 2003 budget to increase the 2004 budget to $2,000.00 and to give an additional $1,000.00 to SAF in support of the Leadership Academy. Further discussion followed regarding putting a total of $3,000.00 into sending delegates to the 2004 Leadership Academy rather than just giving an additional $1,000.00 to the academy. Gary Schneider moved that 2004 budget line for sending KTSAF delegates to SAF Leadership Academy be increased to $3,000.00. If $3,000.00 were not spent to send delegates to the academy, the balance would be donated to the academy. Joe Burckle seconded. Motion passed. Gary Schneider moved that the KTSAF Draft 2004 Budget, as amended by previous motion, be accepted. Joe Burckle seconded. Motion passed.

Red Anderson stated that because of his outstanding experience at the Leadership Academy he was issuing a challenge to all present to match a $200.00 gift the he was giving to KTSAF to support the Leadership Academy.

Committee Reports

Public Affairs/Communications: Matt Bennett: Not in attendance. No report.

Membership: Dwayne Turner: See attached.

Member Information: See attached and Web Site archives on CD.

Newsletter: John Rennie.

Web Master: Mark Young.

Scholarship: Jerry Crow for Wayne Clatterbuck: See attached.

Education: Laurie Smith: See attached.

Program: Bruce Kauffman: Verbal report on actions, and see attached.

History: Rick Wilcox retired from USFS recently and also submitted his resignation as KTSAF Historian. See attached material. Red Anderson asked membership for help in recruiting someone to volunteer to chair this committee.

Policy: Jeff Stringer: Not in attendance. No report.

Auditing: Red Anderson: Will get help for some others to help audit last year’s books so that Pam can have assurance of her work.

Tellers: Richard Evans: See attached report. About 25% of membership voted.

Awards: Pam Snyder. Not in attendance. No report.

Nominating: Kerry Schell: Difficulty in getting members to agree to be nominated for elected office (see attached). Thinks people ought to be more willing to serve. Discussion of alternatives followed.

KTSAF Chapter Reports: To be presented during general Business Meeting, except as follows:

West Tennessee: David Mercker

· Summer meeting to be June 10, 2004, in Jackson, Tennessee. Theme will be “Precision Forestry.” Details in Chapter Report attached to Business Meeting Minutes.

· Second project is a CFE program in September, 2004, on “Wetland Forestry.”

· West Tennessee Chapter has drafted a position paper relating to Certification/Registration/Licensing Foresters in Tennessee (copy attached to Business Meeting Minutes). Gary Schneider was asked to review the paper and provide input. Gary responded that in relation to SAF’s policy on authoring and submitting position papers, he believed that this paper was more of a proposal to the KTSAF to discuss the paper and determine whether the KTSAF wants to carry this topic forward to the national level. Much discussion about pros and cons of various certification programs followed. Suggestion was made to consider this as the theme for next Winter Meeting. East Tennessee Chapter agreed to consider.

School Reports: To be presented during general Business Meeting.

Agency Reports: To be presented during general Business Meeting.

Old Business: No specific topics, other than those discussed above.

New Business

KT Historian: Need someone to take over for Rick Wilcox over chair of the History Committee/KT Historian.

TN CFE Coordinator: Larry Tankersley resigned as the Tennessee CFE Coordinator. Red reported that Alan Brown, who had held this position while living in Mississippi, has agreed to take over this responsibility.

FFA Convention Coordinator: Need someone to take over from Ken Negray as coordinator for the FFA Convention program.

Proposed Future Meeting Schedule: John Rennie discussed past rotations for chapters hosting winter and summer meetings. In past scheduling, a Kentucky chapter has not hosted a summer meeting. John proposed a rotation that would involve all chapters hosting meetings in a more equal share (see attached). Laurie Smith moved that John’s proposal be accepted. Gary Schneider seconded. After discussion, motion passed.

Tennessee Forester Licensing: See discussion, above, under West TN Chapter.

Professional Training: No discussion.

Adjourn Meeting: Laurie Smith moved that the Executive Committee Meeting be adjourned. John Rennie seconded. Motion passed.

Attendees

Executive Committee Meeting

Kentucky-Tennessee Society of American Foresters

2004 Winter Meeting

January 21, 2004

J. R. Anderson, Chair, KTSAF

Jerry Crow, Chair-Elect, KTSAF

Don Hodges, Incoming Chair-Elect, KTSAF/Incoming Chair, E TN Chapter

Bob Cunningham, Council Representative, 9^th District, SAF

Laurie Smith, Treasurer, KTSAF

Ed Smith, Incoming Secretary, KTSAF

Jason Utley, Chair, West KY Chapter

David Mercker, Chair, West TN Chapter

Bruce Kauffman, Outgoing Chair, Middle TN Chapter/Program Committee

Jere Jeter, Incoming Chair, Middle TN Chapter

Joseph Burckle, Chair, SE TN Chapter

Jeff Holt, Outgoing Chair, E TN Chapter

John Rennie, Newsletter Editor

Kerry Schell, Nominating Committee

Richard Evans, Tellers Committee

Dave Buckley, Faculty Representative, UT

George Hopper, Head, Department of Forestry, Wildlife, and Fisheries, UT

Alan Houston

Gary Schneider

Dave Walters

Executive Committee Meeting

2004 Winter Meeting

6:00 PM, CST

(January, 2004)

ITEM................................................................................................................ RESPONSIBILITY

Welcome....................................................................................................................... Red Anderson

Remarks by Council Representative........................................................................... Bob Cunningham

Approval of last executive meeting minutes (Pickett SF).................................................... Jeffrey Lewis

Budget Report.................................................................................................................. Laurie Smith

Committee Reports

Public Affairs/Communications......................................................................................... Matt Bennett

Membership................................................................................................................. Dwayne Turner

Member Information:

Newsletter.................................................................................................................. John Rennie

Web Master.............................................................................................................. Mark Young

Scholarship............................................................................................................ Wayne Clatterbuck

Education......................................................................................................................... Laurie Smith

Program..................................................................................................................... Bruce Kauffman

History...................................................................................................................................... vacant

Policy................................................................................................................................ Jeff Stringer

Auditing......................................................................................................................... Red Anderson

Tellers........................................................................................................................... Richard Evans

Awards............................................................................................................................. Pam Snyder

Nominating....................................................................................................................... Kerry Schell

KT-SAF Chapter Reports Written reports, please

EKy............................................................................................................................... Harry Bullock

WKy................................................................................................................................. Jason Utley

ETn........................................................................................................................................ Jeff Holt

SETn........................................................................................................................... Dwayne Turner

MiddleTn.................................................................................................................... Bruce Kauffman

WestTn........................................................................................................................ David Mercker

School Reports Written reports, please

UT................................................................................................................................ David Buckley

UK............................................................................................................................. Chuck Rhoades

Sewanee.......................................................................................................................... Karen Kuers

Hazard CC........................................................................................................................ Don Barnes

Agency Reports

LBL

Cherokee NF

Daniel Boone NF

Tn Div. Forestry

Ky Div. Forestry

Industry Reports

Mead/Westvaco

Smurfit/Stone

Weyerhaeuser

Other

Old Business

New Business

Resignation of Rick Wilcox as KT Historian, and Replacement

Resignation of Larry Tankersley as TN CFE Coordinator, Alan Brown as replacement

Resignation of Ken Negray as Coordinator for FFA Convention program, Seek Replacement

Proposed meeting schedule................................................................................................ John Rennie

Tennessee Forester Licensing....................................................................................... Gary Schneider

Professional Training.......................................................................................................... Alan Brown

Kentucky-Tennessee Society of American Foresters

2003 Annual Report of the

Membership Information Committee

Presented at the

Winter Meeting, Lake Barkley State Resort Park, KY, January 21-23, 2004

Newsletter:

Four issues (February, May, August and November) of the K-T SAF Newsletter were produced and distributed to approximately [delete “approximately” ?] K-T SAF members, SAF officers and Council Members and editors of other SAF State Societies. Between 300 and 400 were distributed by email, while 100 to 150 were sent through the US Postal Service.

The total cost of printing and mailing the newsletter for 2003 was 331.88. This is about half the cost when all newsletters were sent through the mail.

Web Site (www.ktsaf.org):

The K-T SAF Web Site, and its use by our members, continues to grow. The “K-T SAF News” section remains the most popular area on the web site. This section aims to provide current local and national forestry-related news and information to our members on a weekly basis. Members are encouraged to send information to jmyoung@utk.edu for inclusion on the site. Links to other regional newspaper stories are especially desirable.

CD Archives have been produced that document the status of the web site as of March 2003, June 2003, September 2003, and December 2003. A budget request is being submitted for $450 ($240 for web hosting; $70 for domain name renewal; and $140 for software & misc. expenses).

Ideas, suggestions, and volunteers for improvements to our web site are welcome! Chapter Chairs are encouraged to nominate someone from their group to serve as an "information contact", responsible for collecting news from their area and sending it to me for inclusion on the web. Our web site serves as an important communication tool for our organization, both internally and externally. As such, information such as local news issues, committee reports, requests for input/involvement, meeting announcements, etc. are particularly useful.

General Notes:

The accompanying CD contains this report and archives of the 2003 K-T SAF Web Site divided into quarterly status folders. Embedded within the web site are also archives of the K-T SAF Newsletter for 2003 and previous years.

John C. Rennie J. Mark Young

Membership Info. Committee Co-Chair Membership Info. Committee Co-Chair

Kentucky–Tennessee SAF Kentucky-Tennessee SAF

Kentucky-Tennessee Society of American Foresters

2003 Memorial Scholarship Annual Report

ASSETS IN INVESTMENTS 12/31/02

Merrill Lynch Ready Assets $12,366.71

Morgan Stanley Prime Income Trust $ 2,612.09

TVA Knoxville Employees Credit Union $ 1,045.14

Total $16,023.94

INCOME ON INVESTMENTS 2003

Merrill Lynch Ready Assets $57.91

Morgan Stanley Prime Income Trust $89.00

TVA Knoxville Employees Credit Union $ 4.63

Morgan Stanley I-Shares 1-3 yr Treas. Bond $15.58

Morgan Stanley I-Shares 7-10 yr Treas. Bond $102.45

Morgan Stanley Liquid Asset Fund $ 1.18

Increase in Value of I-Share Treasury Bonds $ 64.36

Total $335.11

INCOME FROM MEMORIALS --- None

TOTAL EXPENSES 2003

Scholarships from Winter 2002 Meeting (from TVA account)

Samuel Grinstead (Univ. of the South) $200.00

Sean Creighton (UK) $200.00

Jason McClure (UT) $200.00

3 Cashier’s Checks 6.00

Subtotal $606.00

Morgan Stanley Acct Maintenance Fee $ 30.00

Commission & Handling: I-Share 1-3 Yr Acct $102.41

Commission & Handling: I-Share 3-7 Yr Acct. $176.46

Total Expenses $914.87

NET INCOME ($579.82)

ASSETS IN INVESTMENTS 12/31/03

Morgan Stanley I-Shares, 1-3 years $ 4,123.50

Morgan Stanley I-Shares, 7-10 years $10,587.50

Morgan Stanley Liquid Assets $ 289.41

Total Morgan Stanley $15,000.41

Acct. 647-018236-116

Acct. Executive: Benjamin Clemmer

Telephone: 865-694-1008

TVA Knoxville Employees Credit Union $ 443.77

Acct. #1062807

Total Portfolio Investment $15,444.18

Narrative for KTSAF Memorial Scholarship Committee

2003 Calendar Year

Merrill Lynch and Morgan Stanley accounts were consolidated into one account at Morgan Stanley. Although commissions and transfers did result in some costs to the scholarship fund, the consolidation will allow better management of the portfolio. Two funds were purchased based on treasury bonds --- a 1-3 year fund and a 7-10 year fund. At current interest rates, the fund should generate dividends of about $500 to 600/year compared to the $80.00/year generated at Merrill Lynch.

The transfer occurred in September 2003. Thus the dividend income from the Merrill Lynch account was about $60.00 for 9 months. The dividend from the Morgan Stanley account was about $120.00 for 3 months.

Interest income (dividends) did not keep pace with disbursements in 2003.

Considering that the Memorial Scholarship fund is not generating enough interest, at this time, to cover the scholarship expenses, the committee has asked that each chapter holding the KTSAF winter meeting include the cost of lodging rooms for the scholarship participants in their meeting expenses. In the past, the fund paid for the $200 scholarship for each recipient at the three schools ($600) and their lodging expense. If a winter meeting does not make a profit, then lodging expenses can come from the Scholarship Fund. We will discuss at a future KTSAF winter meeting whether a change in the committee charter is required to institute this change.

For 2002, no income from memorials was received. The principal of the Scholarship Fund continues to decrease, especially at the lower interest rates in the past few years. In future annual budget discussions of KTSAF, the Memorial Scholarship committee may ask that a one time contribution to the Scholarship Fund be made.

Scholarship recipients for 2003 are named in the spreadsheet above. Checks were given to the recipients at the Winter Meeting.

We will probably close the TVA Credit Union Account in 2004.

There is an opening for a KTSAF member to be on the Memorial Scholarship Committee. Contact Wayne Clatterbuck if interested.

Submitted By: Wayne Clatterbuck, Chair

Roger Bollinger, Member

January 14, 2004

2003 EDUCATION COMMITTEE REPORT

WINTER MEETING January 21-23, 2004

Scholarship recipients were Amanda J. Caudle from The University of Tennessee, Claudia Ann Cotton from The University of Kentucky, and John Ross Havard from The University of the South.

The Journal of Forestry and the Forestry Source list many continuing education opportunities. SAF also has a web site that lists education opportunities: httpsafnet.org/education/conedcalendar.cfm. It is very important for foresters to continue their education. These are just a few of the ways to accomplish that goal.

The committee encourages each chapter to conduct a “Walk in the Forest” on or near Earth Day. Past “Walks” have been very worthwhile.

Each forester should take the opportunity to participate in Project Learning Tree, Project Wet, and/or Project Wild as a means of assisting educators in providing a balanced approach to environmental education. Project Learning Tree has a web site to explore: www.plt.org. If you attend any of the workshops, I promise you will learn about education from an educator’s view. If you are interested in attending any of the workshops, let me know and I will try to find one that is being offered near you.

The CFE contacts are:

KY CFE Contact: Doug McClaren                                      TN CFE Contact: Alan Brown
Cooperative Extension Service                                                 Program Coordinator/Extension Specialist
University of Kentucky                                                           University of Tennessee
Dept. of Forestry                                                                     University Outreach and Continuing Education
Lexington, KY 40546-0073                                                      Office of Professional and Personal Development
Phone: (859) 257-2703                                                            1534 White Avenue
Fax: (859) 323-1031                                                                Knoxville, TN 37996-1526
email Dmclaren@uky.edu                                                         Phone: (865) 974.0150
                                                                                                  Fax: (865) 974-9014
                                                                                                  email: browna@outreach.utk.edu

If anyone knows of a training session, symposium, or educational meeting that is going to occur, please contact me at (606) 376-5323 or lauriesmith@fs.fed.us. If the information is provided in time, it will be sent to the JOF and printed in the KTSAF newsletter. Thank you for your help.

Sincerely,

/s/Laurie A. Smith

Laurie A. Smith

Education Committee Chair

PROPOSED SCHEDULE FOR HOST CHAPTERS FOR KTSAF MEETINGS

1. Here is what is in the KTSAF Handbook, Program Checklist and Guide, page 2 of 18. It has meeting hosts through the the summer 2005 meeting. It is also noted on this page that the winter meeting shall alternate between KY and TN.

Winter
East KY
01 Middle TN
04 West KY

Summer
Middle TN
01 West TN
04 West TN

Winter
99 West TN
02 East KY
05 East TN

Summer
99 East TN
02 [East TN]
05 SE TN

Winter
00 West KY
03 SE TN

Summer
00 SE TN
03 Middle TN

2. Here is a schedule for the next 12 years starting with the winter 2004 meeting. It is simply taking the chapters listed in the upper left corner of part I and adding them in the same order. The tally at the bottom left shows that there are no summer meetings in Kentucky and that the meetings are not equally distributed.

04 West KY
07. West TN
10 East KY
13 East TN

04 West TN
07 East TN
10 East TN
13 SE TN

05 East TN
08 West KY
11 SE TN
14 East KY

05 SE TN
08 SE TN
11 Middle TN
14 Middle TN

06 East KY
09 Middle TN
12 West KY
15 West TN

06 Middle TN
09 West TN
12 West TN
15 East TN

3. Here is an alternative schedule to the one above. The tally at the bottom right shows that each chapter in Kentucky would have a summer meeting and each of the six chapters has the same number of meetings to host.

04 West KY
07 West TN
10 East KY
13 East TN

04 West TN
07 East TN
1O West KY
13 SE TN