OBJECTIVES: The Executive Committee shall:
Give general supervision to the affairs and interests of the State society and its contacts with the national society; control the expenditure of all funds; and approve the place, date and program of all meetings.
Provide continuity and direction for the K-T SAF. Insure that all members are represented in Society affairs and have an opportunity to enhance Forestry and the Forestry Profession.
Conduct business in a fair and orderly manner. Permit and encourage members to participate in Society affairs and provide members an opportunity to improve the Society and the Forestry Profession.
ORGANIZATION:
The Executive Committee consists of the K-T Society Chairman, Chairman Elect, Secretary, Treasurer, all Chapter Chairman, and standing committee chairman.
ACTIVITIES:
The committee shall adopt a charter for each of the other committees, outlining the objectives, organization, and activities of the committees.
Each incoming Chairman shall recommend to each new Executive Committee at its first meeting additions, deletions, and changes in committee charters. Action on any charter, however, may be taken at any Executive Committee meeting.
The committee shall fill by appointment the
un expired term of any Executive Committee member; approve, or disapprove
proposed appointments by the Chairman; advise the Chairman on all matters the
chairman presents to the Committee; and act for the State society on urgent
matters that require immediate action between State society meetings.
A written record will be made of all meetings including those conducted by conference call, computer conference or computer correspondence. The record will be placed in the archives.
Committee meeting shall be held at least annually.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ___/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES: The Committee objective is to retain existing members and bring new members into the Society.
ORGANIZATION:
The Membership Committee shall consist of a Chairman and at least 2 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member. The Chairman Elect may serve as the Membership Chairman.
ACTIVITIES:
To work with the national committees on membership to insure that national programs to recruit and retain membership are effectively used at the Society and chapter level.
Provide guidance to Society Chapters and Student Chapters to effectively use membership recruitment programs.
Provide guidance to the Society in membership retention and recruitment, and improving member services.
Maintain lists of members. Inform the Executive Committee of changes in Society and Chapter membership.
Provide membership directories at periodic intervals as approved by the Executive Committee.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include the membership by categories and Chapter for January,
the purge list made in late spring and a new member list for the year made in
December.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ____/s/ Jeffrey W. Stringer ________ Date January 24, 2001
K-T SAF Chairman
KENTUCKY - TENNESSEE SOCIETY OF AMERICAN FORESTERS
OBJECTIVES: The Committee will make recommendations to the Executive Committee concerning matters of policy and positions on issues of concern to the K-T SAF. Recommendations will be provided in appropriate form and content to meet national guidelines and Society objectives.
ORGANIZATION: The Committee Chairman will be the past K-T SAF Chairman. The Policy - Legislative Committee shall consist of past K-T SAF Chairman that continues to actively participate in Society affairs. Other members may be appointed by the K-T SAF Chairman as needed to appropriately represent forestry on issues before the committee.
ACTIVITIES: Monitor legislation by State and local governments. Insure that government representatives are informed that the Society is available to provide technical information concerning the sustainability of forests into the future and forest management practices.
Maintain contact with cooperators and forest landowners both government and private. Provide technical input into management practices that may affect the future of forests in Kentucky and Tennessee when cooperators and landowners seek information.
Provide information, policy, and position statements to the Executive Committee or assist Chapters in drafting local statements when assistance is requested. Insure that statements meet national guidelines, and are within the scope of the Society's goals and objectives.
Review forest policies, forest policy issues, and position statements referred to or originating within the State Society. The committee may recommend a State Society position on any policy issue to the Executive Committee, and may recommend modification, reaffirmation, or termination of any existing position.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will summarize activities for the year and have supporting documents
attached.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee _____/s/ Jeffrey W. Stringer ____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES: Provide guidance in developing informative and enjoyable meetings for the K-T membership on the last Thursday and Friday in January (Winter Meeting) and the second Thursday and Friday of June (Summer Meeting).
Provide an opportunity for the SAF membership to exchange ideas and knowledge with fellow professionals and individuals interested in or concerned about forestry and the practice of forestry at these meetings.
Insure that the chapter hosting meetings have ample time to plan and put on the meeting. Insure that the membership has adequate time to plan for future meetings. This includes providing enough information about the program so that members will be able to participate and encourage others to participate.
ORGANIZATION: The Program Committee shall consist of a Chairman, all Chapter Program Chairs, and members at large who wish to contribute to the development of the K-T meetings. The K-T SAF Chairman shall appoint the Program Chairman. At a minimum three subcommittees, one for each of the next three meetings will be formed at the winter meeting. These subcommittees will consist of a general meeting chairman, program chairman, and arrangements chairman for the next summer meeting, winter meeting and following summer meeting. The general meeting chairman for each subcommittee should be the program chairman or program chairman elect of the chapter hosting the meeting. Members of the hosting chapter should fill the other two chairs on the subcommittees. As many members as possible should serve on each host chapter subcommittee. The K-T Chairman should designate a Society Program Chairman Elect by the summer meeting.
ACTIVITIES: Establish a two-year schedule of program locations at the winter meeting so that the hosting chapters can maintain the quality of K-T meetings.
Insure that a Program agenda, location, cost, and list of accommodations for the next meeting are available for the meeting participants and K-T Newsletter Editor at each meeting. Insure that a meeting theme and location for the following meeting is available for the KY-TN newsletter Editor and meeting participants at each meeting.
Assist subcommittees (chapters) in developing meetings, making arrangements for guests including students, SAF national representatives and award recipients, and developing themes and key agenda items.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include highlights of the previous two meetings with
attendance, program, and financial summary.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee __/s/ Jeffrey W. Stringer ______ Date January 24, 2001
K-T SAF Chairman
CHARTER
PUBLIC AFFAIRS/COMMUNICATIONS COMMITTEE
OBJECTIVES: Insure information is disseminated about the Society and the Forestry Profession, to Society members, cooperators, the general public and the national office.
Insure that Forestry Fund Projects fulfill the intent of the fund and that K-T SAF applications for funds have a competitive opportunity for acceptance.
ORGANIZATION: The Committee shall consist of a Chairman and at least 2 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each state must be represented by a minimum of one member. The Communications Committee Chair for each K-T SAF meeting will automatically become a member of the communications committee for the year before the meeting.
ACTIVITIES: The committee will work with the K-T membership, other K-T committees, cooperators and the public to provide information, photographs and video to the media about programs, meetings, awards and accomplishments of the Society and members of the Society. The committee will insure that the media has the opportunity to obtain appropriate access to meetings and events so that information can be provided to the public.
The Chairman will be responsible for assuring that the above information is transmitted to the national office for possible distribution through national publications and media outlets.
Work with the national committee on Communications/Public Affairs to promote national initiatives at the Kentucky/Tennessee level and assist in providing media contacts for use by the National Office.
The committee is charged with responsibility to accept and review all Forester Fund applications for completeness and appropriateness in following fund objectives. The committee will assist applicants as necessary to improve the competitiveness of the proposal for approval. The committee will make an appropriate recommendation for action to the Executive Committee.
The committee shall meet at least once each year to prepare a written report to be submitted at the Winter K-T SAF meeting. The report will summarize activities for the year with supporting documents attached.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ___/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T
SAF Chairman
OBJECTIVES: The Committee will insure the integrity of the Societies financial records.
ORGANIZATION: The Committee shall consist of a Chairman, the immediate past K-T Society secretary and at least 1 additional member. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member. The additional member will not be the immediate past Treasurer.
ACTIVITIES: At the conclusion of the fiscal year the committee shall inspect the financial records of the Treasurer.
The committee shall certify the accuracy of the financial statements prepared by the treasurer and shall report the results of the audit to the Executive Committee.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will certify the accuracy of the Societies records at the time of
audit.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ___/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T SAF Chairman
CHARTER
OBJECTIVES: Work with the national committees on education policies and continuing education to promote efforts at the national level.
To cooperate with state agencies and private organizations in Kentucky and Tennessee in encouraging forestry education activities both for professionals and the general public at all educational levels.
To work with the forestry departments at the University of Kentucky, the University of Tennessee and the University of the South to select, according to approved guidelines, appropriate recipients of the K-T SAF Scholarship Award.
Work with schools at all levels to promote the Forestry Profession: recruit qualified dedicated individuals from all segments of the national population and improve overall student knowledge of the forestry profession.
ORGANIZATION: The Committee shall consist of a Chairman and at least 2 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member. One K-T SAF member from Tennessee and Kentucky will function as the Continuing Forestry Education Coordinator for each state and will work with the Education Committee to support the continuing education program.
ACTIVITIES: The committee will work with the K-T membership, other K-T committees and the public to provide information on the educational and career opportunities in forestry. The committee will provide information about continuing education opportunities in forestry and related fields.
The committee is charged with responsibility to provide the K-T Chapters direction on how to meet the educational needs of forestry professionals and the public.
The Chairman will be responsible for assuring that a scholarship recipient is selected from the forestry programs at approved Universities, and appropriate certificates are prepared for the winter K-T Meeting.
Scholarship awards will be based on:
* A grade point average of 3.00 or above.
* Demonstrates leadership and also actively promotes the profession of Forestry.
* Is selected by faculty members (who are SAF members) from each university by ballot no later than November 30 of each year. The results will be forwarded to the Education Chairman by the fifteenth of December of each year.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include a summary of activities, name of scholarship recipients
and name of CFE recipients for the year.
The chairman will be on the Student
Development Fund committee.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ____/s/ Jeffrey W. Stringer ____ Date January 24, 2001
K-T
SAF Chairman
OBJECTIVES: The Tellers Committee will count Society election ballots and certify to the Chairman the candidates that have received the majority of votes.
ORGANIZATION: The Committee shall consist of a Chairman and at least 1 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member. No member of the committee will be a candidate on the ballot.
ACTIVITIES: The Chairman of the Tellers committee will receive election ballots.
The Chairman will assemble the committee immediately after December first, to count ballots and shall certify the results of the elections to all candidates, the Society Chairman and Secretary.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will be the same as the certified results sent to the Society
Chairman.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ______/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES: The committee is to provide a slate of candidates for elected positions in the K-T SAF. The committee will attempt to provide a diversity of candidates that represent a variety of geographical locations and interests. At least two or more candidates will be enlisted for each position to provide Society members a choice from which to select.
ORGANIZATION: The Committee shall consist of a Chairman and at least 2 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee, by April 1. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member.
ACTIVITIES: This committee shall nominate, from eligible K-T SAF members, at least two candidates for each elective office, and obtain agreements to serve. Nominations will be sent to the secretary or other officer by September 1. A biographical resume for each candidate is to be included for balloting purposes.
Nominees for the Chairman Elect office shall come from Tennessee one year and Kentucky the next year.
If for any reason, a nominee is found by the secretary to be ineligible, the nominating committee shall provide another nominee by September 15th.
The Committee shall forward to the secretary any nomination submitted in writing from any member of the K-T SAF. Each such nomination shall be endorsed by at least 25 voting members in good standing.
The Secretary of the Society is the official officer for issuing the ballots. Ballots must be mailed out in time to provide members an opportunity to make their selection and have the ballot received by the Tellers Committee by December 1.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include a copy of the ballot from the previous election.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ____/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES: This committee is established to insure a record of the Society's activities, and decisions are maintained for future reference.
ORGANIZATION: The Committee shall consist of a Chairman and at least 1 but no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member.
ACTIVITIES: Obtain from the outgoing K-T Society secretary copies of all meeting notes, committee reports and other records pertaining to society business. Compile these records into a condensed form that represents the deliberations and decisions and actions taken by the Society for that year.
Obtain meeting agenda's, photographs, news articles and other media from the previous year that provide information concerning the Society and its members. Compile these records in a form that appropriately depicts the decisions, activities and membership of the Society for the year.
Insure that previous year records are still legible and appropriately represent the Society.
Work with Eastern Kentucky University to archive records for possible future retrieval.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include a summary of committee activities for the year, and a
one-page summary for the previous year to be provided each member of the
executive committee. The one page summary will become a part of the year’s
archival records.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ____/s/ Jeffrey W. Stringer ____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES: To oversee the K-T SAF awards and recognition process to include solicitation of nominations and recommending recipients for national, State and local forestry and conservation awards.
Insure that the awards system is fair and equitable for all members of K-T SAF and that awards accurately reflect the accomplishments of the recipients.
The committee will insure that the awards system provides recognition to deserving individuals and encourages others to seek excellence in Forestry.
ORGANIZATION: The Committee shall consist of a Chairman and at least 2 and no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member. At least one committee member should be reappointed each year to assure continuity.
ACTIVITIES: Receive and review nominations, and select recipients of approved awards, and other special K-T SAF awards with the concurrence of the K-T SAF Chairman. All chapters will be encouraged to submit a nominee for each award as appropriate for the next winter meeting.
The Committee will periodically review award procedures and criteria and make recommendations to the Executive Committee for any necessary changes. Nomination forms will describe the award and the criteria used in selecting recipients. A copy of each nomination form will become a part of this charter.
The Forestry Department of the University of Kentucky, University of the South and University of Tennessee will be responsible for selecting the outstanding student member from each college chapter annually as specified in the Education Committee Charter.
Solicit, receive and review nominations, and recommend candidates to the Executive Committee for nominations for those awards of National, State or Regional Significance in the field of Forestry, conservation and Scientific Achievement.
Either write a news release about award recipients or provide to the Communications Chairman by January 1, information so that the Communications Committee can write a news release for distribution at the K-T SAF winter meeting. Insure that photo's are taken of all awards recipients.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will include a summary of award recipients.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee _____/s/ Jeffrey W. Stringer _____ Date January 24, 2001
K-T SAF Chairman
OBJECTIVES:
The
Committee is responsible for the stewardship of the scholarship fund, promoting
contributions to the fund, and investing money from donations to the fund.
Provide the funds for the annual
scholarship award to the forestry student from the University of Tennessee,
University of Kentucky and the University of the South. The selection of the
student is made by the Forestry Schools of the Universities in accordance with
the Education Committee Charter.
Serve as custodian of moneys provided for this
purpose from such sources as memorials contributed in memory of deceased
members of the K-T Section, and contributions from other sources deemed
appropriate by the executive committee.
ORGANIZATION: The Committee shall consist of a
Chairman, one member of the Executive Committee, and at least 1 and no more
than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and
members of the committee. The Chairman will attempt to appoint an equal number
of members from each state. Each State must be represented by a minimum of one
member.
ACTIVITIES: The Committee will manage the
Scholarship fund to obtain a reasonable return on capital investments.
Contributions
to the fund are directed to the fund committee and are deposited in the
investment account(s) agreed to by the committee. The committee chairman will
notify the Secretary of the name of the donor. The Secretary will send a card
to the spouse or family of the deceased member with the information that the
memorial contribution has been received.
Disbursement of moneys for the award from
the fund will be made by the withdrawal of the amount requested by the
treasurer from the investment account and forward to the treasurer.
The committee shall meet at least once each
year to prepare a written report to be submitted at the Winter K-T SAF meeting.
The report will summarize the financial status of the scholarship fund.
AMENDMENTS: This charter may be amended by majority vote
of the Executive Committee.
Approved
by Executive Committee ____/s/ Jeffrey W. Stringer ____ Date January
24, 2001
K-T SAF Chairman
OBJECTIVES:
Provide
channels for communication of national, regional, state and local information
to KT-SAF members. This will be achieved through maintaining an up-to-date web
page available to the membership and the general public, and through a
quarterly newsletter sent to KT-SAF members.
ORGANIZATION:
The
Membership Information Committee will consist of at least two members: the Web
Master and the Newsletter Editor. Additional members may be appointed as needed
by the KT-SAF chair in consultation with the Membership Information Committee
co-chairs. The KT-SAF chair should designate the committee co-chairs annually
by the winter meeting. There is no limit in the number of terms each co-chair
may serve. Each State should be represented on the committee.
ACTIVITIES: Maintain a state-of-the-art web page accessible to the
general public and KT-SAF members.
Post information related to natural
resources issues and SAF affairs on the web page in a timely manner.
Compile, edit and distribute a newsletter
to KTSAF members and other interested individuals in a timely manner on a
periodic basis.
Submit a written report on the status of
the web page and newsletter at the Executive Committee meeting held in
conjunction with the winter meeting of the KT-SAF. Attached to the written
report will be one printed copy of the web site (without linked sites) made in
December, one electronic copy to be archived annually and one copy of each
newsletter. A back up of the web site will be done quarterly.
AMENDMENTS: This charter may be amended by majority vote
of the Executive Committee.
Approved by
Executive Committee /s/ Jeffrey W. Stringer Date January 24, 2001
KTSAF Chairman
OBJECTIVES: Stimulate activities within the student
chapter(s) that will enhance the development of professional foresters.
Distribute available funds to the student chapter (s) of the Kentucky-Tennessee
Society of American Foresters to stimulate these activities.
ORGANIZATION: The committee and committee chair will be
appointed by the K-T SAF Chairman and shall be comprised of: The Chairman of
the Education committee, a faculty or staff member from each of the schools
having a student chapter, and additional members as needed. The faculty
representative of each student chapter shall be the contact for the Student
Development Committee.
ACTIVITIES: The
committee will provide student chapter funding, when possible, through fund
generating activities, funds available from the Memorial Scholarship Fund and
funds appropriated in the annual K-T SAF budget. Available funds will be
disseminated on a competitive basis, with each chapter submitting a proposal or
proposals for the funding of specific professional activities. Proposals will
be accepted for activities relating to the professional development of forestry
students in each chapter and/or for the benefit of such activities to the
chapter at-large. Award decisions will be made by the Committee based on availability
of funds as well as on the attributes of each proposal. Total funds available
for the year, will be determined by the end of the annual winter meeting.
Proposals
will be submitted annually by the last business day of September, and will be
forwarded to the Committee chairperson for action. Number of proposals are
unrestricted but must be typed and should include: name of student chapter;
amount and date of funding requested; description of proposed activity or
activities including a justification statement relating to the professional
benefits to the forestry students and the chapter; names of chapter officers,
with the name and address and phone number of the student contact for the
chapter and address and telephone of the faculty advisor.
Submit
a written report on the status of the Student Development Program at the
Executive Committee meeting held in conjunction with the winter meeting of the
KT-SAF. Attached to the written report will be a summation of projects
completed for the previous year.
AMENDMENTS:
This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee /s/ Jeffrey W. Stringer Date January 24, 2001
KTSAF Chairman